• assistance by the Gallery Management in the development and co-ordination of the exhibition
  • part-time staffing of the gallery by trained volunteers
  • exhibition space including professional hanging devices & lighting
  • administration of art sales
  • use of kitchenette for opening and during exhibition
  • listing in “Art Almanac”


Support or advice may be available in the

  • preparation of marketing materials for the exhibition
  • design and printing of exhibition labels
  • sandwich board is available for placement outside the doors while the gallery is open, and inside the glass doors when the gallery is closed
  • support and involvement in planning of exhibition openings


The gallery will be staffed by two people at all times.
A roster combination of volunteers and staff will rotate the staffing.
The exhibitor will be expected to staff the gallery on one day each week.


The exhibitor will be responsible for marketing of the exhibition. A sandwich board is available for positioning outside the door.

The “Chapel on Station Gallery” has a mailing list of interested people, and is happy to assist in the electronic invitation for openings.
A Gallery sign is evident on the Station frontage, advertising the gallery in general.
An “Exhibition Open” sign is available for use.

A listing in “Art Almanac” is part of the marketing support offered.


The Gallery is run by a steering committee of representatives of the church, artists and community members.
A minister of the church is appointed to oversee the gallery.
A Gallery manager may be employed part-time to oversee the day to day running.


  • providing C.V., artist introduction statement, catalogue and labels for the work
  • provide information for a media release for local papers
  • selection of promotional pictures
  • installation and de-installation of the exhibition
  • delivery of art works to and from the gallery (costs met by exhibitor)
  • all costs associated with opening night
    organization and booking of opening night speaker
    promotion of the exhibition, including a brochure/flier or card
    development of a public program of activities while exhibition in progress.


It is suggested that on the day when the artist staffs the gallery, there be marketing of ‘meet the artist’.
A corner of the gallery is available to set up non-complex equipment so the artist may choose to work while on the site. This develops interest and accessibility of the artist and connection with the community.


Exhibition openings are held on a Thursday or Friday evening between 6 – 8 pm, or by negotiation.
Opening night costs are to be met by the exhibitor.
Gallery staff are not responsible for the preparation and servicing of beverages or food on the opening night.
Church policy does not allow the servicing of alcohol. Finger food and hot and cold refreshments are suggested. Cleaning of the gallery, kitchen and crockery is to be organized by the exhibitor after the opening on the same night.
Planning of the exhibition opening is to be in consultation with the gallery management, with a view to positive promotion of the exhibition.
It is suggested that there be an ‘introductory talk’ at the opening, and that there be some musical input.


The “Chapel on Station Gallery” or the Box Hill Baptist Church will not be held responsible for any loss or damage to artworks (during transportation, display or storage) or personal injury to gallery exhibitors at any time or under any circumstances.
Art work is, however, insured within the Gallery to the value of $50,000, with advice that additional coverage if required is to be met by the exhibitor. Public liability insurance is covered by the Church insurance for gallery visitors and staff.
Exhibitors are advised to take out insurance to cover loss or damage to artworks during transportation and handling.


Exhibitors are responsible for the installation and de-installation of the exhibition. A gallery advisor will be available during installation and de-installation. The gallery must be returned to its former state. The exhibitor will be responsible for all costs associated with non-standard display equipment or additional expenses associated with the presentation and display of their work. A change-over time of one day is allowed for this process.

No work can be left in the gallery after the completion of the exhibition.